Minutes of the ANNUAL GENERAL MEETING held on
3rd October 2006 – at Chaddesley Corbett Village Hall
Those Present: Sheila Underhill (Chair), Chris Noons (Deputy Chair), Wendy Nixson (Company Secretary) Philip Edwards and Annette Coppen
In attendance: Richard Annis (Treasurer), Tracie Humphries (Operations Manager), Annette Price (Minute taker)
The Chair welcomed the many visitors in attendance to the meeting. She introduced the invited audience to her fellow Board members. A special thank you was given to Annette Price helped by Kate Silk for organising the AGM and Jenny White from the Carers Group who had prepared the food.
1. Apologies
Apologies were received from Andrea Shearer (Ordinary Member).
2. Minutes of the last AGM
The minutes of the last AGM of Headway North Worcestershire held on 4th October 2005 were accepted – proposed by Chris Noons and seconded by Annette Coppen.
3. Matters Arising
There were no matters arising.
4. Annual Report of the Board of Trustees ending March 2005 - Chair
The Chairman’s Report for the year ended 31 March 2006 was circulated to attenders.
The Chairman gave a brief resume of what had happened since March 2006:
The priority of Headway North Worcestershire so far this financial year has been to work towards providing information to Supporting People to enable a new model of support to be provided at Prophets Close and Community Support. Staff have had to work to an Action Plan and date deadlines over the past few months. A meeting took place on 2.10.06 between Supporting People and Headway North Worcestershire which as very positive and open, and we are quietly optimistic of the outcome. We should have a final model and financing from Supporting People within the next 2/3weeks and are confident of achieving a grade C (currently we are grade D). The
Trustees would like to thank Tracie, Rosemary and Carl for their efforts to ensure that we continue to provide the best possible service to the tenants of Prophets Close as well as continuing the community support service as can be provided within the new model of service.
As mentioned, Headway National have issued National Standards which were launched in April of this year for compliance by April 2007. I am very pleased to report that in August we completed year one ahead of time and have partly completed year 2. We were the first Headway within the West Midlands to achieve this. We were told that the organisation operates to a high standard.
Staff and trustees are actively pursuing with our partners in Social Services the provision of accommodation in Redditch to enable us to provide a community based service initially for one day a week.
The over 65 service and the younger persons service are panning out, and our Family Support Worker will be facilitating carer group meetings in both Bromsgrove and Redditch.
As regards staff, Mark Berry became a permanent member of staff in June and in July we welcomed Vicki Wright to the Floating Support Team, and we also said goodbye to Kym Humphries from that team.
Our Management Group and Prophets Close Tenants Group go from strength to strength and influence and input into what Headway North Worcestershire provides across the locality.
Core funding and how our future services will be provided remain an issue, but the trustees hope it can be resolved by working with our Partners in the future.
The trustees believe that the report and this overview give an accurate reflection of the work of Headway North Worcestershire and the services provided. The trustees believe that with the support of our staff and volunteers and of course our users, the future will be one of success and ongoing development.
5. Annual Financial Summary
A report was circulated to the meeting (attached) and a presentation made by Richard Annis, Treasurer.
6) Appointment of Auditors and remuneration
Richard Annis reported that Burman & Co. were happy to continue as Headway North Worcestershire’s auditors for the financial year under review and asked the trustees to confirm their agreement to this. Wendy Nixson agreed with the recommendation and Chris Noons seconded it.
7) Election of Board Members for the next 12 months
Philip explained that under the terms of the Headway North Worcestershire Constitution, all Board members are required to retire and stand for re-election in rotation. It was agreed by all members that the entire Board would retire and stand for re-election at this, the 2006 Annual General Meeting. Philip made an appeal to the attenders of the AGM for anyone interested in serving as a Board member to approach the trustees after the meeting. He emphasized that new trustees would be given all the support needed to integrate into their role as Board members.
8. Any Other Business
There were no questions from the attenders.
Philip Edwards and Wendy Nixson presented a cheque to Tracie Humphries for £800.00 which they had raised through a Parajump earlier in the year. Sheila thanked them both for their tremendous efforts.